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How to Create a Seating Chart for Your Event

A "find your seat" seating chart at wedding
Photo: Josh and Andrea Photography

Creating a seating chart for your event is an important aspect of event planning that can significantly impact the overall experience for your guests. This task is quite daunting when you think about it, but I'm here to tell you that YOU CAN DO IT 😃

Here are some best practices to consider:

Start early

Begin creating your seating chart as early as possible to allow time for updates and changes. Yes, things will change and you will have to move people around, but you feel better that the bulk of the work has been done.

Determine the event layout

Decide on the type of seating arrangement you want, such as using farm tables, round tables, or both so you can plan accordingly. If you are unsure of what is available, don't be afraid to ask the event staff at your venue.

Make sure you know how many people can sit at each table and work with your event planner to figure out the best layout for the flow of the room. At White Dahlia & Co. we make sure to provide our clients with a guest layout that fits their venue and guests needs.

If you don't have an event planner you can use tools like Canva to create a mock layout of the venue to plan where everything (and everyone) will go.

Photos from Left to Right: Kelly Sweet Photo, Maiko Media, Michael Koch Photography

Group guests strategically

Organize guests into groups based on their relationships or interests to encourage socializing and networking. If you are unsure about who would get along with who in the family, ask your parents or relatives for advice.

All-in-all try not to stress that Aunt Barb isn't sitting with Cousin Susie, because they will have enough time during the event to chat and dance together. Who knows you could also be introducing them to a new friend at their table.

Photo: Amy Carroll Photo

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